Managing Tags · meshStack

Operators can configure meshStack to collect, attach and distribute organization-specific metadata to various meshModel objects using metadata tags.

To get more insight into how your cloud foundation can improve the use of metadata tags, read about Cloud Tenant Tagging on cloudfoundation.org.

Use Cases for Tags

meshStack currently supports tags on workspaces, projects, landing zones, building block definitions and payment methods. Additionally, it is also possible to supply default tags on meshUsers and workspace user groups are freely taggable via the meshStack API.

meshStack acts as an organization's central registry of cloud environments and services. It therefore needs to cover a wide range of use cases for orchestrating organizational processes across multiple clouds, including;

centralized management and configuration of cloud platforms
life-cycle management for cloud tenants and security policy automation
centralized Identity and Access Management (IAM) via multi-cloud identity federation
unified chargeback process across all cloud platforms and services

Many of these use cases can require organizational metadata to be shared across different systems. Common examples of such metadata include:

IT System identifiers that can link cloud tenants to an enterprise configuration management database
Cost Center and department information
Security and Operations contacts for a project
Data Confidentiality Levels
Project Staging Environment, e.g. QA or production

Maximum Length for Tag Values

Tag values in meshStack can be up to 255 characters long. Different platforms have their own limits on tag length, character support, and quantity, so ensure they support the tags you want to replicate.

How to view and define available tags?

All actions below will require the partner role.

Navigate to Compliance > Tags in the Administration Area:

Tag List

This page will show you all tags that are currently active on supported meshObjects. If you would like to know more details about a tag, or create, edit, or delete a tag, you can do so by clicking on the large arrow ▶️ on the right for a meshObject. The next page will show you more details about a tag such as the title, description or data type of the tag and allow you to modify existing and define new tags.

How to modify an existing tag?

Navigate to Compliance > Tags.
Click on ▶️ of the meshObject type you want to modify the tag of. A list of active tags of the meshObject type will appear.
Click on the pencil icon in the 'Actions' column of the tag you want to edit in the list of active tags.

Tag Edit

How to define a new tag?

Navigate to Compliance > Tags.
Click on ▶️ of the meshObject type you want to define new the tag for. A list of active tags of the meshObject type will appear.
Click on + Create Tag button in the top right corner.

You will be prompted with a new page where you can enter a lot of information. We will briefly explain what each fields means and why you should use it.

Hint: after entering a name, you can view the tag input as if it were shown to the end user. You can do this on the right-side of the screen where it says 'Tag Preview'. This can help you get an idea of how it will look when end-users fill in the tag value.

Display Name: This is the text that will be shown above the input field which the user reads. Note that is not the name of the tag itself.
Name: This is the actual name of the tag as it will be displayed in the green bubble. It is also the name that is used for uniquely identifying the tag and when exporting it or when using it within a landing zone. This name cannot be changed later (at the moment). We recommend using a name that is similar or the same as the Display Name. Keep in mind that the use of spaces is not allowed since the tag name is used for technical purposes.
Description (optional): This is the description of the tag that will be displayed in small grey text above the tag input. It is useful for giving extra information to the user when the name of the tag is not explanatory enough.
Tag Type: This is the data type of the tag and also decides what kind of input the user will see. It will depend what you will fill in here depending on your needs. You can see the actual input in the Tag Preview on the right if you are curious how it looks.
Regular Expression (optional): This is only available for e-mail and string tag types and can be used to enforce that users enter a certain data format. Also make sure to mention this in the description to help users what to enter.
Default Value (optional): This can be used to give a default value to the user for contextual help or for filling in a default.
Mandatory: If a tag is mandatory, it means the user cannot create a new meshObject without first filling in this tag value.
Restricted: If a tag is restricted, it means only Partner users can enter this tag value. The input will also not be shown to the end-user when creating a new meshObject. This is useful if an organization doesn't want users to edit these values in self-service. For example, an organization can use restricted tags to implement a "segregation of duty" control to ensure that a partner user confirmed a project's data classification.
Immutable: If a tag is immutable, it means tag values can be assigned only during the creation of a meshObject. Afterwards it is not longer possible to change the tag values.

Replication is not supported for meshLandingZones

Replicate Tags to Cloud Platforms

Replication: If a tag has replication enabled, it will be used to tag an actual tenant in the cloud platform.
- Replication Tag Key: Although we recommend using the exact same value as Name here, it's possible to use a slightly different tag key when it is used for replication. Also, keep in mind that the tag key will be prefixed, depending on what is configured for tenant tags. When a tag key or value does not meet the cloud platforms' requirements, it will automatically be sanitized

How to delete a tag?

Navigate to Compliance > Tags.
Click on ▶️ of the meshObject type you want to delete the tag for. A list of active tags of the meshObject type will appear.
Click on the trash icon in the 'Actions' column of the meshPolicy you want to delete in the list of active tags. A prompt will appear.
Confirm the deletion by entering the tag key in the input field of the prompt. After the deletion of your tag is finalized your list of active tags will be updated.

You can only delete a tag which it is not used by any meshPolicies.

Tags on meshUsers

meshUsers are defined globally in meshStack and therefore their tags are identical within all meshWorkspaces. As described in meshPolicies there are use cases where it makes sense to just apply a set of default tags to all meshUsers. I.e. you want to allow to assign all users to "dev" and "qa" projects, but not to "prod" projects.

The following configuration options are available at mesh.web.user:

Dhall Type

Example

let UserTagsConfig =
    {-
          tags:
            Default tags will be applied to every active user in meshStack on every startup of meshStack and
            whenever a new user is added to a meshWorkspace or imported via API
    -}
      { tags : List { mapKey : Text, mapValue : List Text } }

let example
    : UserTagsConfig
    = { tags = [ { mapKey = "environment", mapValue = [ "dev", "qa" ] } ]
      }

Exposing Tags via Landing Zones

meshStack makes metadata available to Landing Zones, for example by providing it as parameters to an Azure Blueprint. The Landing Zone documentation for each of meshStack's supported platforms describes how meshStack makes meshTenant metadata available.

meshTenant Metadata

meshTenant metadata is part of a tenant's desired state. meshStack will therefore automatically reconcile any change to metadata with the actual tenant state.

meshStack automatically derives metadata tags for meshTenants based on the metadata tags set on the meshProject, the payment method configured on the meshProject and the meshWorkspace it belongs to.

It's possible that these objects have tags with the same tag key. For example, both the meshWorkspace and meshProject could contain a cmdb-id tag. Setting the cmdb-id tag value on the meshWorkspace provides it as a "default" value to all tenants owned by that meshWorkspace. A user can then override this default value on an individual meshProject by providing a value for the optional cmdb-id tag on the meshProject.

When merging the tag sources for a meshTenant, meshStack therefore applies the following precedence rule:

meshProject tags > payment method tags > meshWorkspace tags

You can find an example in the table below which explains this behavior:

meshObject	Tag Name	Tag Value
meshWorkspace	cmdb-id	12
meshPaymentMethod	cmdb-id	34
meshProject	cmdb-id	56

This example would result in cmdb-id being equal to 56 as the meshProject has the highest priority.

HTTP Header Interface

Some Landing Zone assets like GCP Cloud Functions or Azure Functions receive metadata tags from meshStack using HTTP Headers. meshStack invokes these Landing Zone assets using the following HTTP headers:

HTTP Header Name	Description
`x-mesh-customer-identifier`	meshWorkspace Identifier
`x-mesh-project-identifier`	meshProject identifier
`x-mesh-costcenter` deprecated	If available, ID of the CostCenter selected for this meshProject. Please use `x-mesh-tag-cost-center` or another tag instead.
`x-mesh-tenant-platform-number`	A increasing sequence number for a meshProject tenant on a specific platform.
`x-mesh-landing-zone-identifier`	landing zone identifier
`x-mesh-tag-${format(tagName)}`	metadata tags as defined in the tags screen in the admin area

Headers for metadata tags are formatted to an http-header name by converting camelCase tag names into a dashed string i.e. camel-case and prefixing them with x-mesh-tag-. As a full example, a tag named myCustomerTag would be provided as an HTTP header with name x-mesh-tag-my-customer-tag.

Tags in Cloud Tenants

Beside having tags in meshStack, it is also useful for cloud-native users to be aware of the metadata within e.g. Azure. This is why meshStack supports the ability to "replicate" the tags into the actual cloud platforms. The entire lifecycle of these tags can be managed by meshStack. This means tags on the cloud platform are updated and removed depending on the underlying metadata of the replicated meshProject. meshStack manages all tags of a prefixed namespace (e.g. the meshstack_ prefix in the tag label meshstack_costcenter:12345 indicates that this is a meshStack managed tag).

Use the config tab in the platform control plane and the tag definition user interface to enable automatic replication of tags to cloud tenants.

Tag Configuration Header

Tag Configuration

Every platform might have different limitations about the tag names and values, which are described in the following sections.

Extra metadata

The tag definition configuration describes on a per-platform basis how these tags are extracted and transformed into cloud platform tags. The following extra metadata can be used in such a tag definition configuration:

Tag Key	Description
`${projectIdentifier}`	The project identifier
`${workspaceIdentifier}`	The project's workspace identifier
`${workspaceName}`	The projects's workspace name
`${projectName}`	The project display name
`${landingZoneName}`	The name of the applied landing zone. It contains `no-landingzone` if the tenant does not have a landing zone applied
`${landingZoneIdentifier}`	The identifier of the applied landing zone. It contains `no-landingzone` if the tenant does not have a landing zone applied
`${paymentIdentifier}`	The identifier of the payment method that is assigned to the project
`${paymentName}`	The display name of the payment method that is assigned to the project
`${paymentExpirationDate}`	The expiration date of the payment method that is assigned to the project. It contains `none` if no expiration date is set for the payment method
`${paymentAmount}`	The amount of the assigned payment method. It is `none` if no payment method is set
`${contactMail}`	The email of workspace owner of this project. It is `none` if no owner is set
`${ownerUsername}`	The username of the workspace owner of this project. It is `none` if no owner is set
`${ownerFirstName}`	The first name of the workspace owner of this project. It is `none` if no owner is set
`${ownerLastName}`	The last name of the workspace owner of this project. It is `none` if no owner is set
`${additionalOwnerUsername}`	The username of the additional workspace owner of this project. It is `none` if no additional owner is set
`${additionalOwnerFirstName}`	The first name of the additional workspace owner of this project. It is `none` if no additional owner is set
`${additionalOwnerLastName}`	The last name of the additional workspace owner of this project. It is `none` if no additional owner is set

Tag sanitization

Depending on the platform some limitations apply for maximum tag length or legal characters. You can learn more about these restrictions on our blog post. To ensure that no replication fails because of these restrictions we automatically adapt the tags to ensure they comply with platform requirements. The following behavior happens for the cloud platforms:

Azure Tags

The following resources are tagged:

Subscriptions

During replication non conform tag keys and values are possibly adapted to the platform limitations by:

If tag names are longer then 512 characters, the remaining characters are discarded
If tag values are longer then 256 characters, the remaining characters are discarded
Illegal characters are replaced with a _
If a configuration would force a tag key to start with a forbidden prefix we signal an error and won't replicate this project

AWS Tags

The following resources are tagged:

Accounts

During replication non conform tag keys and values are possibly adapted to the platform limitations by:

If tag names are longer then 128 characters, the remaining characters are discarded
If tag values are longer then 256 characters, the remaining characters are discarded
Illegal characters are replaced with a _

GCP Tags

The following resources are tagged:

Projects

During replication non conform tag keys and values are possibly adapted to the platform limitations by:

If tag names are longer then 64 characters the remaining characters are discarded
If tag values are longer then 64 characters, the remaining characters are discarded
Keys and values are forced to be lowercase
Illegal characters are replaced with a _

Tags in Reports

meshStack includes meshWorkspace, meshProject and Payment Method metadata tags as extra columns in relevant reports, e.g. Chargeback Statements.